What can you expect from a proofreader?

  • Compare the proofs to the edited copy.
  • Check page numbers and page headings.
  • Check the table of contents matches the edited document.
  • Ensure consistent style throughout the document, i.e. spelling choices, capitalisation etc.
  • Identify errors, omissions and inconsistencies in typography, layout and content.
  • Assess realistically necessary changes in view of the budget and schedule.
  • Show suggested changes on the proof using British Standards Institution (BSI) marks or another agreed method (such as Tracked Changes in Word documents, or Annotations in .pdf documents).
  • Check or insert cross-references where appropriate.
  • Identify and rectify inelegant or confusing word, column and page breaks.
  • Ensure that illustrations, captions and labels correspond with each other and with the text.
  • Check that content looks right and is logically arranged.
  • Keep an open dialogue with the client or author.
  • Be sensitive to the author’s style choices.
  • Collate all suggested changes to the text.


What about “Proof-editing”?

“Many organisations publish: local councils, businesses, charities, schools. If their staff have no editorial expertise, they cannot specify what they need, nor exactly what they want. The text may be a team effort, so no one has looked at the whole, or it may be the chairman’s and Not To Be Altered. It may not have reached the proof stage, or it may be so heavily designed that few changes are possible.

Such clients need and expect more than proofreading, but do not yet realise what a difference a copy-editor can make. This is the world of ‘proof-editing’. The proofreader has to explore what is required and negotiate a budget and schedule that allow for more editorial decisions and intervention.”

(Extract from the SfEP website)


What does it cost?

The Society for Editors and Proofreaders (SfEP) publishes suggested minimum rates each year, and I price my services in line with these recommendations.

My rate for this financial year (2018/19) is £24.30 per hour.

A reduced rate may be negotiated for:

  • Larger or regular commissions.
  • Registered charities, community groups and non-profit organisations.
  • Students.

Contact me to discuss your needs or request an estimate.


What types of texts benefit from professional proofreading?

If your written text is important to you, I can help. Some examples of the types of texts are:

  • Book and ebook proofs
  • Business documents and reports
  • Presentations and training materials
  • Brochures and magazine articles
  • Press releases
  • Academic texts, theses and personal statements
  • Medical and legal documents
  • Website and blog content
  • Marketing materials
  • Packaging
  • Job applications and CVs
  • Text which has been translated from another language into (UK) English